ERP’ll be alright on the night 2 – Mid-implementation

As part of our series that takes inspiration from the well-known TV show, we continue our list of common ERP errors. In part 1 we looked at ERP planning and how you can avoid mistakes before an ERP system is implemented, ensuring it’s a seamless and stress-free experience.

Careful planning at the point of implementation will make it a lot easier for your system to work more effectively from the very beginning, streamlining your processes, cutting costs, and increasing profits.

Here are some of the most common ERP mistakes you should avoid at the mid-point of an ERP implementation project.

Not evaluating ERP vendors

Don’t fall into the trap of investing time and money into a vendor that doesn’t have any knowledge or experience of your industry. Someone who understands the issues that you face on a daily basis will be able to tell you how the right ERP system can resolve them. Before partnering with someone, search online for a reference site that illustrates the vendor’s and software’s capabilities.

Underestimating project resource and time

Properly researching, evaluating, testing and installing ERP takes time and money. No two projects will be the same, so it’s difficult to say precisely how much you should allocate. Just make sure that you work closely with your chosen vendor to understand the required commitment. Above all, don’t be overambitious. It’s better to overestimate, allowing you to compensate for any shortages in resources or development delays.

Overlooking goals and priorities

To help minimise delays and stick to your project schedule, set yourself and your team goals for completing tasks. Make sure there is no duplication of priorities and allocate responsibilities according to their job role.

Trying to keep the old and the new

Many businesses will buy a new ERP system because their old system no longer meets their requirements. Yet some will still run the old system alongside the new one because of historic data. Rather than streamlining workflows and reducing costs, having two systems means double the costs for maintenance and support, plus more work to find and transfer information between systems.

Upgrading without archiving

Make sure you archive the data from your old system before you upgrade. This allows you to cleanse the information before uploading it to the new system. Archiving will increase the speed of table conversions, saving you both time and money.

Doing nothing

Yes, we know we mentioned this in the last list, but it really is the biggest mistake you could make at any point. A business that’s using a system that’s running inefficiently is a ticking time bomb, so you really need to do something about it sooner rather than later.

Following a few simple rules during the implementation of ERP systems could be the difference between successful and outright disaster. For more advice on how you can find the right vendor to implement a new system, get in touch with us.

Written by Mark Blackmore, Head of Telemarketing at QBS Group

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