Integrated HR & Payroll; the perfect fit


If you’re in the market for new Payroll or HR software, there are a number of questions you need to ask yourself.  Do you buy something off the shelf so you’re up and running in no time? Do you look at one of the big top tier suppliers; spend a fortune and a lot of time getting the project off the ground? Or, do you buy a truly integrated solution with a middling implementation time?

If it ain’t broke, why fix it?

This age old adage is where many businesses go wrong. Whilst we can understand the temptation of saving money by plodding along with whatever software you’re currently using, you can’t expect to progress as a company without a little investment. As the saying goes, a tradesman is only as good as his tools. Similarly, your business is only as good as the software it uses. Enter Microsoft Dynamics NAV to save the day…

By using a single integrated solution, your life will become a million times easier and your business will run more smoothly. Your Payroll and HR will appear as just another option on your NAV menu, which means you’ll only ever see one set of data to prevent duplication and reduce errors.

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The times they are a-changing

There have been more changes to payroll in the last three years than in the previous thirty. As such, payroll now means so much more than simply paying employees correctly and on time. With the introduction of legislative changes such as RTI (Real-Time Information), auto-enrolment, salary sacrifice schemes and shared parental leave, payroll now has a much larger role to play in business management.

With all this information in mind, it makes sense for businesses to consider an integrated solution. If payroll and HR are to play a larger role within your business, you need a system that will allow them to do so. Ideally, you want a system that provides greater visibility that gives your employees instant access to real-time data and analysis at the click of a button. Fortunately, that’s exactly what Dynamics NAV does.

We’re no strangers to singing the praises of NAV’s many advantages, but the greater efficiency that it provides is one of the crucial benefits of having an integrated solution. And we imagine that this is great news for your Payroll department who have been hidden away weeping into their Everest-like workload for the last few years!

Real-Time Information was one of the biggest changes to payroll since the introduction of PAYE, as data needs to be accurate and up to date. This is where HR and Payroll overlap substantially as they are collecting much of the same information. As such, using just one integrated system to manage this will ensure that you only have to worry about one set of data, which will lead to less data duplication and fewer errors. At ERP Central, we call that a win-win situation!

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With great power comes great results

When it comes to running a business, payroll and staff management are often the largest expense. Therefore it seems only right that you don’t isolate these functions from the rest of your business, and an integrated solution will make reporting, planning and analysis much easier. For example, if finance want the first quarter pay for a particular group of the business then their wish is NAV’s command and that information is readily available. 

When you constantly have to export data to an accounting system, a spreadsheet, a timesheet management solution or an outsourced company, all this movement inevitably makes it difficult to catch errors. An integrated solution makes far more sense and far less errors. The functionality and integrated nature of NAV is second to none. And it’s often the Payroll and HR departments that see these benefits the quickest. A new employee can be set up by HR, pay details can be added by Payroll, with no cross-referencing and no need to push data around several systems. Sounds good, right?

However the advantages don’t stop there! It’s not only your Payroll and HR departments that ill benefit from an integrated solution; IT and Finance departments can also reap the rewards. Overall business costs can be reduced as IT resources can be shared throughout the business and training costs can be lowered across the board. 

Overall, an integrated solution means processing times are reduced, costs are more under control which will free up your Payroll and HR Managers to focus on value-added activities that will help you become more agile as a business. What are you waiting for?

If you’re ready to reap the rewards of an integrated solution, get in touch today to discuss your options.   


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